Which of our products are affected by the deforestation regulation?
- Identify all products in our range that contain materials or components that could be affected by the deforestation regulation. This includes, in particular, products that contain wood, paper, or other plant-based raw materials whose origin is regulated by the law.
Can a complete traceability of the origin of all raw materials and the availability of all required information and data, especially geolocation data, be ensured for all affected products?
- Check if there is a complete chain of traceability for each affected product that documents the origin of all raw materials. All necessary information and data must be provided, including geolocation data confirming the source of the raw materials.
What is our company’s role concerning relevant raw materials or products (market participant, trader)?
- Determine the specific role of our company in the supply chain for relevant raw materials or products, such as whether we act as a manufacturer, trader, or importer. This role influences our obligations under the deforestation regulation.
„Inventory“ of corporate processes: What risk management processes have we already established along our supply chains? What additional processes need to be adjusted in the course of implementation (for example, further compliance processes)?
Take an inventory of the existing risk management processes along our supply chains. Determine which of these processes are already implemented and which additional processes need to be established or adjusted to meet the requirements of the deforestation regulation.
Which contractual provisions in purchasing agreements need to be adjusted?
Analyze existing purchasing agreements and identify provisions that need to be changed to meet the requirements of the deforestation regulation. This could include clauses related to the documentation of the raw material origin or compliance with the regulation.
How can I inform key suppliers, including those abroad, about the new requirements early on?
Develop a communication plan to inform all relevant suppliers, particularly international partners, in a timely manner about the new requirements of the deforestation regulation. This can be done through official letters, webinars, or personal meetings.
Do I have alternative sourcing options if a supplier does not meet the requirements?
Review whether alternative suppliers or sourcing options are available that can meet the requirements of the deforestation regulation in case an existing supplier cannot ensure compliance.
Can we draw on experience from implementing other risk management processes along the supply chains? Are there overlaps?
Explore whether there are best practices or lessons learned from the implementation of other risk management processes that are relevant to the deforestation regulation. Identify possible overlaps or synergies that can be leveraged for efficient implementation.
Are there sufficient resources available to fulfill the new obligations?
Assess whether the available resources, including personnel and technological means, are sufficient to meet the new requirements of the deforestation regulation. If necessary, plan for additional resources or budget adjustments.
Are employees capable of implementing the obligations? Are workshops or training sessions needed to deepen their knowledge?
Review the qualifications and knowledge of your employees regarding the new requirements. Plan training sessions or workshops to ensure that all employees have the necessary knowledge and skills to implement the obligations.
What technological solutions are available to enable or simplify the fulfillment of the obligations?
Identify which technological solutions or software tools are available that can support compliance with the deforestation regulation. This could include systems for tracking the origin of raw materials, data management tools, or compliance management platforms.
Timeline: The deadline for deforestation-free products is December 31, 2020, with due diligence requirements effective from December 30, 2024, or June 30, 2025.
Ensure that all measures and adjustments are implemented in accordance with the specified deadlines. The deadline for deforestation-free products is December 31, 2020, while the due diligence requirements must be met by December 30, 2024, or June 30, 2025.